Staff & Board

• Main Gallery & Membership 
• Permanent Collection & Archives
• WAAM Board of Directors & Trustees
• Permanent Collection Committee

OPEN POSITION
Gallery Coordinator

24-32 hours per week, including weekends

Position starts immediately

Job Description

The Gallery Coordinator takes a lead role as membership and volunteer coordinator for the WAAM and is responsible for gallery operations during regular public hours.  The Gallery Coordinator reports to the Executive Director and works closely with other professional staff and Board committees in the planning and implementation of all activities at the WAAM.

The Gallery Coordinator plays a key role in this historic organization, having the following duties:

I. Reception and Gallery Sales

Performs or coordinates volunteers to perform the following:  Answers phone, greets visitors, and responds to public inquiries. Facilitates and encourages sales from the gallery and shop.  Handles cash, check, and credit card sales. Provides artist member support by phone, email and walk-in, providing information and directing inquires to appropriate sources.  Provides security for the gallery and Towbin Museum Wing during open hours. Maintains the condition of the front grounds and interior public spaces on weekends.

II. Exhibitions and Events

Assists in planning yearly calendar and performs administrative tasks for exhibitions in the Main, Solo and Founders Galleries and events.  Schedules monthly solo shows and Active Member Walls, corresponds with artists through mail and email, coordinates and works monthly submission days, creates labels, etc.   Works with Executive Director, staff and Board committees on events, fundraising, and other activities.  Coordinates volunteers and donations for monthly receptions and other events.  

III.  Publicity and Communications 

Writes and works with others to create press releases and flyers on a timely basis.  Similarly, orders signs and coordinates advertising, updates website (www.woodstockart.org), and designs and sends email announcements through Constant Contact. 

IV.  Administrative 

Maintains records related to membership, sales, mailing lists and other areas. Creates forms, labels and price lists for exhibitions. Coordinates print mailings.  Performs weekly sales close out for all sales and coordinates artists commissions with bookkeeper.  Performs additional bookkeeping as necessary.   Provides administrative support for the Executive Director in relation to fundraising, donor development and other areas, as necessary.

Additional tasks as assigned.

Qualifications and Skills

• The successful candidate has excellent communication and organizational skills and a proven ability to multi-task in a busy environment. 
• A positive attitude and courteous manner with the public, members, and other WAAM stakeholders is essential.
• Minimum one to two years experience in a similar environment is preferred.  Experience planning and implementing events and programs and working with groups is important.
• The successful applicant will be fluent in MS Word and have a working knowledge of Access and Excel programs (PC format).  Familiarity with database and mail merge functions essential. Knowledge of Photoshop and web design and web communication programs preferred.  Proven ability to learn and advance from basic functions in these programs quickly is essential. 

Benefits

One week vacation after one year. Artist membership benefits.  We’re sorry, but we can not offer health insurance at this time.

To Apply

Applications considered immediately.  Send a letter of interest and resume to:

Josephine Bloodgood

Executive Director

Woodstock Artists Association and Museum

28 Tinker St.

Woodstock, NY 12498

josephine@woodstockart.org

No phone or email inquiries at this time, please.

 

Main Gallery & Membership     845-679-2940

Permanent Collection & Archives   845-679-2198

info@woodstockart.org

Josephine Bloodgood, Interim Executive Director

Curator of the Permanent Collection
Extension 103
josephine@woodstockart.org

Ben Caswell, Collections and Building Manager
Extension 102
ben@woodstockart.org

Beth Humphrey, Education Curator
Extension 104
beth@woodstockart.org

Emily Jones, Archivist
Extension 105
emily@woodstockart.org

 

WAAM Board of Directors & Trustees
To contact the board email info@woodstockart.org

Marcello Amari

Howard Goldson

Vivienne Hodges

Pat Horner

Thor Larsen, Secretary

Polly Law

Leonard Levitan, Vice Chairperson

Barry Miller
Stacy Nagelberg, Treasurer

Meredith Rosier

Lee Sider, Chairperson

Christina Varga

Sylvia Leonard Wolf

Board Committees and Respective Chairpersons

Fund Development • Leonard Levitan
     Subcommittee for Grants • Vivienne Hodges

Exhibitions • Polly Law
Permanent Collection & Archives • Sylvia Leonard Wolf
Events and Special Programs •
Building and Grounds •
Hospitality / Volunteers • Barry Miller
Membership and Nominating • Marcello Amari
Publicity and Public Relations • Christina Varga
Personnel • Lee Sider
Finance  • Vivienne Hodges

Bylaws • Howard Goldson
Members Liaison • Barry Miller

Education Committee •

Permanent Collection & ArchivesCommittee
Arthur A. Anderson, Co-chair
Sylvia Leonard Wolf, Co-chair
Bobby Blitzer
Joseph A. DePaul
Michael Fattizzi
Erica Elizabeth Gordon
Peter Heller
Douglas C. James
Lenny Kislin

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